Current Job Opportunity

This is complex and highly responsible work coordinating the logistics of judicial education events. The court education program coordinator works independently and on numerous tasks pertaining to the planning and conducting of live and distance education events. Travel throughout the state is required to staff live programs.
Examples of Work Performed

Hotel/Program Site Selection and Liaison Responsibilities: Contact hotels with program specifications, and review hotel floor plans for meeting space; assist in selecting program sites. Work with content leads to ensure that contracts are executed. Liaison on-site with hotel staff. Coordinate faculty audio-visual requests and determine additional audio-visual needs. Procure audio-visual services. Coordinate with faculty to determine room set-up needs. Ensure that sleeping rooms are available to participants, faculty, and staff; acquire overflow hotels as necessary. Arrange for on-site security. Ensure the transportation of equipment and supplies to program site; supervise set up of equipment. Staff pre-conference meeting with hotel representatives.

Education program materials production and distribution: Coordinate education materials with content lead. Ensure that materials are provided to attendees. Compile faculty biographical information. Create agendas for each program. Create and maintain CrowdCompass application for assigned programs.

Participant and Faculty Correspondence and Registration: Create participant and faculty correspondence, program announcements, information sheets, application/registration forms, enrollment/waiting list letters, evaluations, course descriptions, receipts, nametags, name tents, tracking charts, etc. in consultation with content lead. Create and maintain event in C-vent; organize participant registration. Maintain waiting lists for courses and notify applicants of openings. Coordinate faculty: send confirmation letters, ensure that sleeping rooms are reserved, etc. Prepare nametags and name tents for participants, faculty, guests, and staff. In consultation with content lead, design and transmit various course announcements. Prepare registration packets. Respond to inquiries concerning enrollment status, program dates, requests for materials and various other matters.

Faculty and Staff Support: Prepare staff notebooks. Prepare documentation for committee meetings. Handle logistics for faculty or committee meetings. Obtain technical support for audio-visual equipment. Provide supplies for faculty or staff use. Coordinate on-site copying. Coordinate participant evaluations.
Internal Record Keeping: Maintain internal office records and correspondence. Maintain original materials files for courses and education programs. Distribute materials to judges and other court personnel upon request.
 

Education: Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

A bachelor’s degree in education, public administration, communications, or a closely related field.

Experience: Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Three years of related experience, with a preference for experience in meeting planning for large groups.

-Ability to lift and bend.
-Standing for long periods of time may occasionally be necessary.
-Strong organizational skills and retention of detailed information are essential.
-Accuracy and attention to detail are also crucial skills.

This is a fast-paced unit tasked with planning, coordinating, and conducting numerous educational activities throughout the year.

The essential function is to assist in coordinating the logistics of quality judicial education programs.

This is highly responsible work in support of the training and education of judges and court staff.

Travel should be anticipated.

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid term life insurance. Visit the website at  http://www.mybenefits.myflorida.com/.

The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check. Employment in this position is contingent upon a satisfactory criminal background check.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.
 

Submit a current and complete online State Employment Application at the People First State of Florida Jobs website, view the State Courts System page at https://jobs.myflorida.com/go/State-Courts-System/2814300/. 

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59 p.m. on the closing date. When using the People First State of Florida Jobs website to apply and assistance is needed with using the system, contact the People First Service Center by phone at 1-866-663-4735.

For additional information about the job advertised contact Paola Pana by phone at 850-922-5084. Contact the Office of Human Resources by phone at 850-487-0778.

To learn more about the Florida State Courts System visit its website at http://www.flcourts.gov/.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, color, religious creed, sex, age, national origin, genetic, disability, or political affiliations.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application or selection process, please call the contact person at the contact information indicated for each respective position.
Persons using a TTY/TDD may call the contact person through the FLORIDA RELAY SERVICE: (Voice) 1-800-955-8770, (TDD) 1-800-955-8771, NATIONAL RELAY SERVICE: 711.