Judicial Data Management Services (JDMS)

Florida's State Courts System has begun the development of an Integrated Trial Court Adjudicatory System, a project that will optimize the ability of judges and case managers to electronically process and manage cases. The project is also designed to assist chief and administrative judges and court managers in the effective management of court operations and resources. The project has two major components: 1) Judicial Viewers, which focus on case management services for judges; and 2) Judicial Data Management Services (JDMS), which focuses on state level court activity data and analysis services for court managers and other stakeholders.

The JDMS project will develop a computing environment to provide state-level data management services to all elements of the court system. Those services include:

  • Data Consolidation and Standardization Services
  • Reporting Services
  • Processing Services
  • Data Warehouse and Analytical Services

Specifically, the JDMS system will benefit judges, court managers, and users of the court system by providing meaningful data and analysis to: 1) improve adjudicatory outcomes through case management and program evaluation, 2) increase operational efficiency through efficient use of shared resources, and 3) support organizational priorities through legislative resource and budgetary requests. JDMS will additionally enhance the ability of the state courts system to provide court-related data to assist policymakers in evaluating policy and budget options.

Uniform Case Reporting (UCR) Project

On September 17, 2015, the Commission on Trial Court Performance and Accountability adopted the final proposal for the Uniform Case Reporting (UCR) Project and the accompanying data collection specification. On April 27, 2016, the Supreme Court issued AOSC16-15 In Re: Uniform Case Reporting Requirements directing clerks of court to provide case activity data to the Office of the State Courts Administrator in accordance with the specification provided below.  As with all new data collection efforts, the UCR Project is being developed in accordance with the JDMS framework and principles.  The current version of the UCR Data Collection Specification is provided below. 

Implementation Schedule

In Re: Uniform Case Reporting ImplementationPDF Download, Supreme Court Administrative Order AOSC22-6 (March 11, 2022) established the following implementation schedule for completion of transition to reporting under UCR for all division and case types.   All reporting custodians are encouraged to look for specific opportunities to advance this process.  The time frame on this implementation schedule will be interpreted to mean “as soon as possible but no later than”.

Division

Time Frame

Circuit Civil

December 31, 2024

Family (including Family Law/Domestic Relations, Juvenile Delinquency and Dependency)

December 31, 2024

Probate & County Civil

December 31, 2024

Circuit Criminal & County Criminal

December 31, 2024

Involuntary Civil Commitment of Sexually Violent Predators

December 31, 2024

Questions related to the UCR Transition process including Phase I, Phase II and Production milestones should be directed to the UCR Help Desk at UCRhelpdesk@dos5.net.

Previous extensions granted may be found in AOSC18-18PDF Download, AOSC18-31PDF Download, AOSC18-75PDF Download, AOSC19-17PDF Download, AOSC19-68PDF Download and AOSC20-30PDF Download.

Uniform Case Reporting Biannual Progress Report Template

Clerk of Court Transition to Uniform Case Reporting

Transitioning to reporting under the UCR will occur in two phases: 

Phase I: Data Exchange Capability

Verifies the technical infrastructure for UCR reporting.  This phase ensures that the clerk of court can access the OSCA data exchange site and exchange properly formed UCR data packages containing the expected types of data in accordance with the current version of UCR Data Exchange Schema. It requires close collaboration with clerks of court and the OSCA.

Phase II: Analysis and Verification

Verifies that the content of the case activity data provided by the clerk of court is of sufficient quality to provide the state courts system with the timely, accurate, and reliable organizational information required.  Requires certification from three stakeholders, clerks of court, circuit courts and the OSCA.

UCR Transition MilestonesPDF Download

 

Additional UCR Resources

 

Overview and Training

UCR Forum Groups

XML Schema and Related Documents

The XML schema document provided below contains all the validation criteria for each type of event reported per the specification.  Please use the current version of the UCR02 schema to validate your XML reports.  Also provided is a UCR Data Dictionary, which lists the required and optional data elements for each event type in chart format.  

Note:All reporting custodians beginning transition for any division of court must comply with the latest version of the UCR XML schema in effect at the time of transition.  

Examples of Event Type Records:

Documentation for the OSCA's web service: 

OSCA Web Service Technical Specification Version 1.0.2PDF Download

Please note: User credentials are required for interacting with the OSCA's web service, and the sender's IP address must be recorded to open the firewall for consumption. Contact the OSCA to coordinate access to the test and production sites before attempting to upload data.

Court Services

Last Modified: November 19, 2024